Privacy Policy
This Privacy Policy describes how PolarCurve LLC handles personal data collected through the website polarcurve.us, our contact forms, and business communications. PolarCurve LLC is a SaaS studio that designs, builds, launches, and operates software products for clients and for its own portfolio, and this website is primarily informational. We aim to collect only the limited information necessary to operate the site, respond to inquiries, deliver services, and meet legal obligations.
1. Controller identity
PolarCurve LLC is the controller of personal data collected through this website, contact forms, business communications, and related inquiry processes, unless otherwise stated.
PolarCurve LLC, c/o Registered Agents Inc, 30 N Gould St, Ste R, Sheridan, WY 82801, United States. Email: hello@polarcurve.us.
Where PolarCurve processes personal data on behalf of a client as part of a SaaS build, maintenance, or operation engagement, PolarCurve may act as a processor or service provider under the applicable client agreement or Data Processing Addendum.
2. Personal data we collect
- Name, email address, company name, website URL, and job title (if provided)
- Inquiry and project details you submit through forms or email
- Billing and payment-related business information
- Technical information such as IP address, browser type, device information, pages visited, referring page, and approximate location
- Cookie and analytics preferences, and communication records
Please do not submit sensitive personal data through the website contact form unless specifically required and covered by an appropriate agreement.
3. How we use personal data
- Respond to inquiries and evaluate project fit
- Provide proposals, engagement information, and contracted services
- Manage client relationships
- Operate, secure, and improve the website
- Comply with legal, tax, accounting, and contractual obligations
- Manage consent preferences and cookie settings
We do not use this website to build consumer marketing profiles, and we do not sell personal information collected through this site.
4. Lawful bases under GDPR
For individuals in the EEA, UK, or Switzerland, PolarCurve relies on the following lawful bases:
- Consent — for non-essential cookies, optional communications, and certain voluntary submissions where consent is required.
- Contract — to respond to service requests, prepare proposals, enter into agreements, and provide contracted services.
- Legitimate interests — to operate the website, respond to business inquiries, maintain security, improve services, and manage B2B communications, where not overridden by individual rights.
- Legal obligation — to comply with tax, accounting, regulatory, and legal recordkeeping requirements.
5. Cookies and similar technologies
We use strictly necessary cookies to operate the site and, with your consent, optional analytics or functional cookies. You can manage your choices at any time through the cookie preferences control or in our Cookie Policy. Non-essential cookies are not set before consent in GDPR/ePrivacy regions.
6. When we act as a processor
If PolarCurve processes personal data on behalf of a client, the client is typically the controller and PolarCurve acts as processor. In that case, processing is governed by the client agreement and Data Processing Addendum, including instructions, confidentiality, subprocessors, security, deletion or return of data, and audit cooperation where applicable.
7. How we share personal data
We may share information with service providers who help us host the website, route email, maintain security, or operate our business, only to the extent reasonably necessary. We may also disclose information where required by law, regulation, legal process, or legitimate compliance obligations.
8. International transfers
Because PolarCurve operates internationally and uses service providers that may process data in different countries, personal data may be transferred outside the country where it was collected. For EEA, UK, or Swiss personal data, transfers rely on appropriate safeguards where required, such as Standard Contractual Clauses, Data Processing Addenda, adequacy decisions, or equivalent contractual or legal safeguards.
9. Data retention
- Contact inquiries: retained up to 24 months after the last interaction unless needed longer for business, legal, or security reasons.
- Client records: retained for the duration of the engagement and then as required for legal, tax, accounting, and contract purposes.
- Analytics data: retained according to provider settings and consent configuration.
- Cookie consent records: retained as necessary to document consent choices.
- Legal and accounting records: retained for the period required by applicable law.
10. Security
We apply reasonable technical and organizational measures appropriate to the nature of the data and the risk, and we work with reputable hosting and infrastructure providers. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
11. Your rights
Depending on your location, you may have the right to access, correct, delete, restrict, or object to the processing of your personal data; request portability; withdraw consent where processing is based on consent; and lodge a complaint with a data protection authority. To exercise these rights, contact hello@polarcurve.us.
12. Children's privacy
This website and our services are intended for businesses and professionals. We do not knowingly collect personal data from children.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time by posting a revised version on this page with a new effective date.
14. Contact
For privacy requests, data protection questions, or cookie consent questions, contact hello@polarcurve.us.